Presenting work at conferences is an important part of being a scientist. It falls under the broad umbrella of making your research known to the scientific community. Being able to create and deliver a good presentation is an inherent part of graduate and postdoctoral training.
Let’s say you are a junior scientist — a graduate student or a postdoc — and you are attending a conference. Generally, your primary purpose is to present a paper (otherwise it would be considerably harder to justify your expenses to the university financial services and therefore harder to get your trip reimbursed on the professor’s grant). You present a paper and hopefully do a decent job. The probability of having a talk versus a poster depends on the field and the particular conference. In some communities posters are looked down upon; in others, poster sessions are a very important mode of interaction among the conference participants. If you have a talk, ideally you practiced in front of your group members at least once (“the dry run”); in my group we do it once for senior grad students and postdocs, usually more than once for inexperienced students.
So you survived the talk and/or your poster session. What do you do the rest of the time? Are you alone at the conference, without anyone you know? Do you perhaps have some of your group mates around? Is the whole group attending, including your advisor/PI? If there are other group members around, you may even go together to do some sightseeing. Also, it is important to actually take advantage of the technical program and attend the talks and poster presentation of other people whose work relates to yours.
But whether you are attending the conference by yourself or are there with the group, conferences are your chances to meet other scientists and enhance your professional… NETWORK. (bwahahahaha!) Networking is considered a dirty word among many academics, who seem to viscerally reject it as being a gauche corporate term for schmoozing, something that the presumably intellectually pure ivory-tower dwellers needn’t engage in. In my opinion, it just means meeting people, getting to know them, and generally trying to not be a douche to them, whoever they are. Some small fraction of the people you meet may turn out to be professionally useful to you. Others, not so much. But spending a few minutes chatting with someone need not be torture.
Like any group of people, scientists vary in their social prowess. Still, I think it’s safe to say that people in the physical sciences are not considered the beacons of congeniality. These days, however, you cannot be an extremely successful scientist without at least average social skills. For instance, I know a very successful young PI who would come to a conference with a list of people he wanted to meet, and he literally would not rest until he met every single one of them. He is supremely energetic and charismatic, probably on par with the best ad executives, lawyers, or businessmen. He also happens to be a very creative scientist, and this combination of extroversion, charisma, and technical excellence is a great recipe for his success in today’s “show me the grants” science model.
Most other scientists are more introverted or not quite as charismatic. Still, networking is necessary, unavoidable, but can luckily be even fun. Or, at least, it can be practiced to the point of becoming bearable.
— The best way to make good professional connections is at small or mid-size meetings, like workshops, where attendance is smaller but the attendees have a lot of chance to interact with one another. After 2-3 years of showing up, people will start recognizing you and saying ‘hi’ just because they have seen you around. Even if you feel awkward and totally out of place the first (or second, or third) time around, just showing up repeatedly will make people used to you and you might actually start feeling like you belong there. What I would recommend for a junior scientist from grad student to tenure-track faculty is to identify 2-3 small or medium conferences where if makes sense for you to show up every time; it is the best way to find a community where you will comfortable, and where you can feel supported, both in the abstract sense and in terms of having future collaborators or just general connoisseurs and proponents of your work.
— You don’t have to force it. There are plenty of relatively low-effort opportunities for networking at conferences. Every conference has some sort of an opening reception, most have a banquet near the end, then there is the poster session or sessions, coffee breaks, and lunch breaks. These are all chances to talk to people if you feel like it. I completely understand not wanting to talk to anyone, wanting to have your lunch or your coffee in peace. But try not to spend 100% of your lunch or coffee breaks alone or with the people whom you know well from your research group. Even if you aim for meeting one new person per week-long conference, that’s still something!
For instance, when you are alone at a conference, if you pay attention you will see there are always tables with people who also seem to be there on their own. You can certainly sit at one such table and try to start a conversation. Usually it works, sometimes it doesn’t, but it’s no big deal. The point is to meet someone new, practice small talk, talk about what you do, hear about their work, and then move on. (The art of moving on is also a very important one and one that even many senior folks really have to master — reading cues that the interaction has run its course and you should go your separate ways. And try not take it personally.)
— Many people are very discriminating when it comes to chatting with people at conferences. Both junior and senior people are often guilty of bending over backwards to talk to someone they perceive as important , and don’t think twice about ignoring someone they consider lower on the totem pole, unimportant, or generally unremarkable (a student, a postdoc, a woman they consider to just be someone’s accompanying person…) . I have often been on the receiving end of people assuming I am no one of consequence — usually because they think I am a student or someone’s wife, although the former becomes less common the older and fatter I get — so I am relatively desensitized to it, I generally correct people or assert who I am, and it doesn’t bother me too much unless it’s really egregious. One example of a blatant slight was the guy I met at a recent grantee meeting for a federal agency. We were all walking up to the cafeteria and I was talking to a big-shot graybeard from another institution with whom one of my former undergrads is now a grad student. This other guy came up to us, looked me over like I was the shit on his shoe, wedged into the conversation then quickly screened me out, first passing by me then starting to walk right in front of me and cutting me off from the person I had been talking to. You bet I will remember this guy, but not fondly.
It is basic decency to talk to anyone like they are a worthwhile human being. But when it comes to forwarding their professional agenda, many people seem to forget this rule. So perhaps it’s useful to rephrase it in the professional networking context: talk to everyone as if they matter to your agenda, because you have no idea when a certain connection, a certain 10-min chat, may actually materialize into something that benefits you. It is never a bad idea to be kind to another person. I personally don’t mind small talk; people usually like to talk about themselves, and I like hearing their stories and learning something new about different universities and areas of research. So I just go on autopilot and ask questions along the following lines: I ask about the university, how large it is, what they do for research, how large the group is, if they come to this conference often, what are the other important meetings in their field. Then if it’s a PI at a public university, I may ask about state support, departmental size, if they have had recent hires, how are tenure criteria, then we may kvetch about funding in general if there is time, discuss where each one of us gets funding from etc. If a student or postdoc, I ask what they do, how far along the program they are, what they plan to do when they graduate, where have other people from their group ended up. If I happen to talk to someone’s spouse, there’s stuff to ask about the city they live in, how their trip was, if they have stuff planned for after the conference, sometimes we talk about kids, which I enjoy. When you think of it, the whole small talk business is quite formulaic, and thus hopefully less intimidating. The point is that it should not be hard to spend a pleasant 10 min talking to pretty much anyone and learn a little about them. Being a listener is an excellent quality for making connections with other people.
— One thing that someone mentioned years ago in response to one of my posts over at the Academic Jungle, I think it was Pika, is to forget about sucking up to the big guys and hang out with your peers. This is a very important point.
Everyone always tries to chat up the big shots, who might meet you but will usually forget you, especially if you are junior [unless they know of your work (i.e. they know your advisor) or you have been introduced to them by your advisor (i.e. they know your advisor)]. It’s also quite amusing how much many of the big shots enjoy all the attention… but I digress. So just hang out with the people your own age instead. Making friends with other young folks is not only easier when you are a student or postdoc, but those young folks are your actual peers. They are the leaders of tomorrow, and those conference connections of today are collaborative proposals, grants, and postdoc placements for your students of tomorrow.
— Finally, you don’t feel like interacting with other humans? Then don’t. If you are painfully shy, too busy, temporarily not in the mood to talk to people, or generally misanthropic, that’s fine. It’s OK to keep to yourself, no need for to torture yourself or others; you have my blessing.
But… If you don’t actually mind talking to people, I would say just relax and talk to whoever seems interested in talking to you. That’s all you need to do, that’s networking.
Yes, that was me about hanging out with your peers. I did this a lot when I was a PhD student and a postdoc – hanging out with other PhD students/postdocs at conferences that I often found at that table of everyone who was there alone (by just joining such groups, as you say). Now that I’m an academic, those people are at the same level as me, so they are perfectly placed for building international consortia or setting up collaborations or sending each other candidates for PhD students/postdocs. And all because we all still remember how we hanged out together all those years ago. So this turned out to be extremelly useful, even though I didn’t actually do it intentionally at that time.
Some of the people I met as a young networking grad student more than twenty years ago are now in very powerful positions where they can provide to me things that I want!
What a great post, Prof. X! The advice that you should talk to everyone regardless of how low i great advice for life, too.
The advice from Pika was spot-on, as well. This ended up coming in handy for a few reasons. First, they ended up introducing me to their advisor at some point, and more than once, these were important beards in the field. Second, these people are helping me with my faculty apps. And lastly, it’s waaaaaaay more fun! Your peers are less likely to want to talk work the whole time, and I’ve met people that I would actually consider friends: we visit when we’re in town; we text and email when we can. Life’s too short to be in academic-money-hunting-publication-hunting mode all the time.
Chatting it up at conferences is one of my favorite things to do. At first, I forced myself to go to conferences on my own and it really forced me to learn how to meet people, even if that meant I was rejected. Some of the best times I’ve had in my life were outside of the scientific sessions at conferences!
Word! I am right now at a conference, and forcing myself to learn how to talk to new people. I am trying my best to chat with them after their talks, after the sessions during the break, and lunch and dinner time. Every day at the conference, I aim to talk to a few people that I have never met before. The research community in my country is tiny, and I believe is less meritocratic than in most other developed nations. So mingling and getting to know them is important.
In all this, I am conscious to be respectful to everyone irrespective of their status — be they a grad student or some BSD. I have had some assholish experiences like you mentioned, but some funny ones too when some grad students from other institutions feel enough relaxed around me.
Oh yes, I also try to introduce my student to everyone I speak to.
Any advice on how to follow up / be in touch with new connections?
Any advice on how to follow up / be in touch with new connections?
Oh, that’s a great question. I will put up a post soon, there are all sorts of things you could do, also other folks might want to chime in.
You are spot on. In my early days I tried to chat up with big-shots (mediocre big shots, not the fancy ones that get keynotes etc lol) and got an eye from a couple of them like I was the garbage they want to throw away.
Then I started hanging out with people of my own age and career placement. They are now at almost the same stage as me. It is also less stressful for me to go to conferences now since I know that I am not going to try to schmooze a big shot and if I happen to talk to one of them they wont remember me anyway 😛